1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1;  Carol Studdard, District No. 2; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Superintendent David Owens was also present for the meeting. 

2. Review Clay County's Records Management Plan

Attachment: Public Records Plan 2007-12-04.pdf
Attachment: Public Records Plan Tracking.xls
Minutes: 

Tom Moore, Director of Information Services, introduced the consultant, Steve Lewis, who had been contracted to develop the Records Management Plan.  A "Records Task Tracking" chart summarized the recommendations. 

The following priorities were suggested by Mr. Moore to begin the process of implementing the Plan:

• Approve a written policy outlining e-mail responsibilities and retentions
• Organization of records in the Instructional Division for student records 
• Organization of records in the Business Affairs Division (Purchasing/Accounts Payable)
• Off-Site Storage